How to Set Up Wood Warehouse Management by Package Code

Managing a wood warehouse using package codes helps ensure strict material control, optimize the import-export process, and reduce losses. Below are the steps to establish an effective package-coded warehouse management system:

1. Designing the Package Code System

Each wood package entering the warehouse should have a unique code for easy tracking. The code structure can include:
📌 Package Code = Wood Type + Size + Origin + Import Date + Serial Number
Example:

• “SO-50×100-VN-240311-001”
  👉 Oak wood, size 50x100mm, origin Vietnam, imported on March 11, 2024, package number 001

A barcode (QR code) can be used for quick scanning of package information during import and export.

2. Warehouse Import Process

✅ Step 1: Inspect the wood package quality (moisture, defects, dimensions, etc.)
✅ Step 2: Assign a package code and label it on the wood package
✅ Step 3: Update the data in warehouse management software or a tracking spreadsheet (Excel, ERP, WMS)
✅ Step 4: Store the package in the designated warehouse location

📌 Storage principles:

• Arrange by wood type (natural wood, industrial wood, laminated wood, etc.)
• Arrange by size and length for easy retrieval
• Arrange by import date (FIFO – First In, First Out to ensure older stock is used first)

3. Warehouse Export Process

🔹 Check the order and match it with warehouse stock
🔹 Scan the package code to quickly identify its location
🔹 Export wood packages based on FIFO to prevent long-term storage damage
🔹 Update the exported quantity in the system

💡 Optimization tip: Use RFID or QR code scanning instead of manual entry to reduce errors.

4. Inventory Tracking & Control

📊 Inventory Reports: Conduct periodic stock checks and compare them with system data to detect discrepancies.